Calendly
Automate Calendly with FlowRunner: schedule, cancel, generate booking links, and trigger workflows for every booking, cancellation, routing form, or no-show event. Connect meetings with your entire workflow ecosystem.
The Calendly FlowRunner Extension empowers you to automate scheduling workflows, manage meetings, and orchestrate personalized booking experiences using Calendly’s robust booking system. With this integration, you can seamlessly handle meeting creation, cancellations, participant management, and advanced lead routing directly inside your FlowRunner automations.
Ideal Use Cases:
- Automating follow-up tasks and workflows when prospects book meetings
- Delivering personalized booking pages for VIP clients and outreach campaigns
- Managing and responding to cancellations and no-shows via automated retention initiatives
- Updating CRMs in real-time when meetings are scheduled or cancelled
- Creating exclusive, single-use booking links for events or special access
- Sending confirmation emails and preparing meetings automatically
- Integrating routing form submissions to trigger lead qualification sequences
- Simplifying demo scheduling and centralizing calendar management
Available Actions:
- Cancel Scheduled Event: Automatically cancel a specific scheduled event in Calendly, ensuring participant notifications and workflow updates as needed.
- Create One-Off Meeting: Instantly generate a new one-off meeting link that can be shared directly with invitees, perfect for ad hoc or personalized schedules.
- Create Single-Use Scheduling Link: Generate a unique, single-use scheduling link for exclusive bookings or restricted access to event types.
Available Triggers:
- On Invitee Canceled: Triggers your workflow when an invitee cancels a scheduled meeting, enabling you to automate follow-ups or CRM updates.
- On Invitee Created: Activates your workflow when a new invitee books an event, making it ideal for kicking off welcome messages or sales processes.
- On Mark Invitee as No-Show: Fires your workflow when an invitee is marked as a no-show, allowing you to trigger retention or feedback campaigns.
- On New Routing Form Submitted: Initiates actions in FlowRunner each time a Calendly routing form is submitted, streamlining lead capture and qualification.
- On Unmark Invitee as No-Show: Triggers your workflow when an invitee previously marked as a no-show is updated, so you can adjust follow-ups or records accordingly.
To use the Calendly FlowRunner Extension, follow these steps:
- Install the Extension:
- Navigate to FlowRunner Marketplace and install the Calendly extension.
- Authenticate with Calendly:
- Drag any Calendly-related action into the Flow Editor.
- Click Login to authenticate your Calendly account using OAuth.
- Start Automating:
- Use the available Calendly actions to programmatically manage your meeting scheduling, cancellations, single-use links, and workflows within your FlowRunner workflows.
The Calendly FlowRunner Extension is developed and maintained by Backendless Corp. For any assistance:
- Visit the Backendless Support Forum
- Refer to the official Calendly API Documentation for technical details and troubleshooting.
With Calendly and FlowRunner, you can fully automate your scheduling and meeting workflows with ease and confidence!
